NOFSA-IOF-ESCEO Congress 2025
Call for abstracts
ABSTRACT SUBMISSION RULES & GUIDELINES
Abstract submissions are invited for the NOFSA-IOF-ESCEO scientific programme.
Deadline: 20 August 2025
- All abstracts must be submitted using the online abstract submission system accessible below.
- The scientific programme committee takes the final decision regarding oral presentations.
- All submitted abstracts must contain original data in order for it to be published.
- Read your text to ensure accuracy with no spelling, grammatical or scientific errors. No corrections will be accepted after the abstract submission deadline. mediXeed Congress Management, NOFSA, IOF or ESCEO are not responsible for errors in the abstract submission.
Commitment:
- Submission of an abstract constitutes a formal commitment by the presenting author to attend the meeting and present the abstract (if accepted) in the session and at the time assigned by the scientific programme committee.
- Expenses associated with the preparation, submission and presentation of an abstract are the responsibility of the presenting authors.
- All submitting authors must consent to the Terms of Use Agreement on behalf of her/his co-authors in order for the abstract to be accepted for submission.
Organisation and content: Please read this information carefully
A) Regulations
- Abstracts must be submitted in English and presented in that language.
- For standardisation, the total length of the abstract must not exceed 2000 characters (approx. 350 words) (excluding title, authors and affiliations). If you are including a table or a figure, this limit is lower.
- The body of the abstract should be structured as follows, with the following subtitles:
- Objective(s)
- Material and methods
- Results
- Conclusion(s)
- References (if applicable)
- Acknowledgments (if applicable)
- Disclosures (if applicable)
Figures may be included with the following criteria:
- Resolution of images: 300 dpi
- Allowed file types: gif, jpg, png
- Images will be reduced to a width of 8 cm (with the initial ratio)
- Commercial (trade) names of drugs are not allowed – the generic or chemical names must be used.
B) Guidelines
- Please be advised that the insertion of tables and images may significantly reduce the allowed number of text characters, because these will be included in the character and line count. It is highly recommended to use only one figure or table to allow for enough abstract text.
- The abstract title should clearly define the content of the paper. It should be in capitals.
- It is preferable that the objective is stated in one sentence, the material and methods kept to a brief description, that the results are summarised and presented in sufficient detail to support the conclusions.
Note that it is not recommended to postulate that “the results will be discussed during presentation” or that “other data will be presented later”. - Tables and figures will be published in black and white with a printed width of approximately 8cm. A table or figure should be large enough so that it is readable when printed in the abstract book.
- No bold characters and no words in capital letters (capital letters only for abbreviations)
- Please refer to the online abstract submission platform for further details regarding abstract content and style, including submission of Greek characters, tables and figures. Note that copy pasting is enabled with automatic update of the font style.
- Use standard abbreviations where appropriate. Include any other abbreviations in brackets after the full word the first time it appears.
- Number and list references (if applicable) in the order in which they appear in the abstract, within the 2000 character limit.
- All acknowledgements to grants, funding source or other co-workers will appear at the bottom of the abstract and shall be included in the 2000 characters limit.
Disclosure of Conflict of Interest:
All submitting authors must disclose, on behalf of all other authors of the abstracts, any conflicts of interest during the online abstract submission or have their work refused at the discretion of the organising committee. All disclosures will be published in the meeting programme and abstract book.
When you submit your abstract online, you will be asked to indicate if the authors currently or in the past 24 months have had a significant financial interest or other relationship with commercial companies or other entities whose products or services you may discuss in your presentation, or who are supporting this activity. For any of the following relationship categories that apply to each author, you will be asked to indicate the relationship and to name the commercial entities involved:
- Grant/research support
- Consultant/speaker’s bureau/advisory activities
- Board membership
- Company employee
- Stock ownership or royalties
- Patent licencing
- Other.
We request all presenters to cooperate by declaring any potential conflict of interest on their slides or posters.
Editing and Withdrawal:
All abstracts may be edited or withdrawn via the online abstract submission system as long as they are saved as drafts. All submitted abstracts may not be withdrawn unless an acceptable explanation is received in writing by the organisers. An example of an acceptable explanation would be the inability to reproduce the data described in the abstract.
Abstract Receipt Confirmation:
The final step of the online submission process generates a confirmation email that your abstract has been received, which you should print for your personal record. The confirmation email represents the successful submission of an abstract for the review process.
Abstract Reviewing:
All abstracts will be subjected to a single blind review process by a panel of international experts in the field. Mean scores will be calculated for each abstract and based on this they will be allocated to oral or poster presentations, or they may be rejected. Each abstract will be scored based on the following criteria:
- Scientific merit
- Suitable sample size
- Proper statistical analysis
- Adherence to instructions and originality of the work.
Abstract Assignment Notification:
Presenting authors will be notified by email whether their abstracts have been accepted for presentation. Date, time and duration of their presentation will be confirmed. It is the responsibility of the presenting author to notify the other co-authors of the outcome decision. NOFSA, ESCEO and IOF and the scientific programme committee do not correspond on the reasons for acceptance/rejection of an abstract. Instructions for oral presentation will be emailed in due course to the presenting authors by the meeting secretariat. The presenting author must be registered for the Congress.
Submit Your Abstract:
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